MY CHINA WAREHOUSING — STOCK EXCEPTION AND REWORK BRIEF
Blank planning template. Confirm the actual inspection, handling and evidence scope.
Keep identifiers as text. Enter unknown for unresolved information. Dates: YYYY-MM-DD.
Use cm and kg for measurements; state any other measurement unit explicitly.

APPROVED REFERENCE
Project / supplier / purchase order:
SKU / variant / batch:
Specification version and approval reference:
Physical sample or photo reference:
Component models and quantities per sellable unit:
Instructions / artwork / packaging versions:
Supplier-declared details not independently checked:
Approved specification change and batches affected, if any:

OBSERVED DISCREPANCY
Receiving or inspection record reference:
Expected / received / checked quantity:
Check method and sampling or full coverage:
Observed difference from approved instruction:
Measurement / component count / file version:
Evidence references and date:
Affected units or cartons confirmed:
Stock not yet checked or extent still unknown:
Assumed cause, if any, and evidence still needed:
Current location / held-stock reference:

PROPOSED DECISION
Action (recount / assessment / replacement / rework / revised release / other):
Person who can approve the action:
Supplier or material delivery needed:
Work procedure and permitted packaging opening:
Replacement component identity and quantity:
Additional fees / payer agreement / approval reference:
Responsible party and expected review date:
Handling of rejected units and removed materials:

RECHECK AND RELEASE
Approved change reference and specification / packing / label version:
Completed-change reference and quantity / batches / cartons covered:
Approved recheck instruction, version and acceptance criteria:
Recheck record reference and changed version checked:
Quantity reworked:
Quantity rechecked and selection method:
Findings and remaining unresolved units:
Accepted / rejected / held quantities:
Evidence and report references:
Updated carton or finished-set record:
Final release approval reference, approved version, owner and date:
Release quantity and batches / cartons covered:
Previous release approval re-confirmed for affected inventory, if applicable:
Stock left on hold and next decision owner:

A completed rework job is not automatically a dispatch approval.
Link the approved change, completed work, recheck and final release records to the same affected inventory and changed versions.
After a product, packaging or label change, re-confirm any previous release approval for the affected inventory before dispatch; an earlier release for another version does not approve the changed stock.
Define the affected scope from the records. Unaffected inventory should not automatically be placed on hold solely because another batch or carton changed.
A sample finding does not establish the condition of every unit.
Do not invent dates, product claims or compliance information when correcting labels.
For goods already dispatched, confirm actual location and handling options before sending replacement parts.